Top Library RFID Solution Providers Transforming Indian Libraries in 2025

Libraries are one of the basic elements for storing knowledge in a single place. There are a lot of libraries worldwide that play an important role in providing knowledge traditionally and efficiently. There are over 2 million libraries worldwide, as counted by the IFLA Library Map of the World. The Library Map of the World project collects and visualizes data about libraries worldwide. Where India has the most number of libraries as an individual nation. As counted on the Library Map of the World, India has around 1.5 million libraries in total, including around 1.3 million school libraries – the biggest single number in the world.

Importance of Library RFID Solution

People are moving toward a digital way of gaining knowledge and information which could be the reason for the extinction of libraries. But still, few are interested in reading books and gaining knowledge, so for them, it is important to manage libraries in 2025. There are various issues while managing a library such as theft, check-in-check processes, inventory management, searching of books, records keeping, marking of books, etc that are not easy to manage in the traditional way in 2025. So to manage libraries in 2025, we have to take the help of modern tools or techniques and what can be better than technology? RFID solutions are one of the most capable technologies that can manage libraries in 2025.

As mentioned earlier, India is the biggest nation in the amount of libraries as many RFID library solutions providers are managing libraries. RFID solutions providers generally refer to the companies or agencies that develop RFID-powered solutions for specific operations or sectors. RFID solutions providers are playing an important role in library management in India. With RFID-powered solutions, theft can be reduced, inventory management can be enhanced, searching for books in vast amounts can become easy, and faster, and a smart check-in check-out system, scanning of books, etc can be established.

According to available information, several companies in India offer library RFID solutions. Prominent name like Aeologic are leading providers that claim to have deployed RFID systems in over 10 libraries across the country, indicating a substantial presence of library RFID solution providers in India.

We have seen some important information and stats in the above introductory part. Next, we will focus on top library RFID solutions providers in India in 2025. We will also see some challenges with the RFID solutions providers and in the end, we will sign off with a concluding paragraph.

Role of RFID Solutions in Indian Libraries

RFID solutions refer to the systems that use Radio Frequency Identification (RFID) technology to automatically identify and monitor people, animals, or things by reading data from tiny electronic tags that are connected to them via radio waves. These RFID solutions are generally developed and provided by RFID solutions providers that are organizations or agencies. Library management is getting benefits with the library RFID solution as this enhances various aspects of libraries like efficiency, productivity, establishment of smart systems, inventory management, etc.

Also Read: Library RFID Solutions for Efficient Book Management – 2025

Top Library RFID Solution Providers Transforming Indian Libraries In 2025

Various library RFID solution providers in India are transforming Indian libraries in 2025. Here are a few top mentioned below.

Aeologic Technologies

In 2025, Aeologic Technologies is transforming libraries in India with its advanced Library RFID Solutions. These solutions make library management easier and faster by automating tasks like book checkouts and inventory tracking.

Using RFID technology, Aeologic helps libraries reduce errors and speed up processes. The RFID system quickly identifies books, making it easier to manage collections and improve the user experience. Libraries can now operate more efficiently, ensuring books are available when needed and reducing losses.

With Aeologic’s solutions, libraries in India are moving towards smarter, more automated systems that save time and effort for both staff and visitors. This change is helping libraries become more organized and user-friendly, setting a new standard for library management in 2025.

Also Read: RFID Asset Management Solutions for Your Operation

Vivid RFID solutions

Vivid Solutions is generally a custom software development company in India that develops a lot of solutions powered by different technologies. They also provide RFID-powered library solutions for library management in India. In 2025, their key offerings for libraries in India are RFID tags for book traceability, self-service kiosks for check/check out, inventory management tools, a security gate system, an automated book sorting system, etc.

Invengo

Invengo is a Chinese-based RFID solution provider company that was established in 1999. This service provider company has been established across various regions in the world but has the most strong footprint in India. Their key offerings in the transformation of libraries in India in 2025 are RFID labels for books, journals, and media, self-checkout kiosks and book return systems, inventory management with handheld RFID readers, and security gate systems.

Tata Consultancy Services(TCS)

TCS or Tata Consultancy Services is one of India’s most popular and widely developed IT service provider companies that also provided library RFID solutions in 2025. TCS has been developed at a global level but is an India-based company. The key offerings or services in terms of library RFID solutions by TCS are RFID-enabled book tracking, automated inventory management, customizable RFID-based library management systems, data analytics, etc.

Kaba system

Kaba is an RFID-powered library solutions service provider company that also provides services across the globe including India. This company will play an important role in transforming libraries in India in 2025 with its 150 years of experience. This service provider company’s most key offerings include RFID self-checkout and check-in systems, security gates and anti-theft systems, RFID book tags, and inventory management. The main goal of the Kaba System is to provide security solutions and automation solutions for libraries to enhance their efficiency.

Techno RFID Solutions

Techno RFID Solutions is one of the best enterprises to get services for library management in India. They offer services across India including various underdeveloped regions too. The key offerings are automated library management systems using RFID, RFID-enabled self-checkout stations, book return and sorting systems, and security and surveillance systems using RFID tags.

Challenges with The RFID Solutions Providers

The RFID solutions providers also possess some challenges that can interrupt the implementation of RFID solutions. Here are a few key challenges mentioned below.

• • Finding a good service provider for RFID library solutions can be a tough task as there are many who claim to be best but in actuality, there are a lot of differences.

• • Best RFID solutions providers also charge the implementation cost too much which cannot be affordable for small libraries in India.

• • Most people are moving towards the way of getting information via the internet so it could be a concern to profit after implementing costly solutions for physical libraries.

Also Read: Benefit Analysis of RFID Library Solutions

Final Words

RFID solutions have been implemented worldwide, with India being one of the largest consumers of these technologies. India holds the most number of libraries as an individual nation in the world and libraries should be managed efficiently. RFID-powered library solutions are doing their best to manage and transform libraries in 2025 in India.

There are many RFID solutions provider companies in India like Aeologic to Kaba System that provide the best solutions including library RFID solutions. There could be various challenges too with the RFID solutions providers like cost factors, finding a good enterprise, guarantee, etc but these RFID-powered library solutions providers can play an important role in transforming libraries in India in 2025.

FAQs

Are RFID solutions cost-effective for Indian libraries?

While RFID systems overall are expensive, libraries in India are still gaining some cost-benefits over time. The initial upfront costs of RFID tags, readers and systems like self-check-out kiosks or security gates is not small, especially for small libraries.

RFID systems lower operational costs significantly, as they automate the book check-in/check-out, inventory and theft prevention operations that librarians do.

RFID systems also lowers the workload for librarians, lowers operational errors, and lowers lost book rates, all which save significant money over time.

Also, providers like SureSolutions and 2CQR offer scalable RFID solutions, which meet budget levels, and leave smaller libraries an option for implementation.

In addition, self-service and faster processes leads to a better consumer experience, which can bring more people to the library. This could translate into more uses or funding even if for profit.

RFID systems can be very profitable with proper implementation and training, they can be an affordable investment for Indian libraries who what to modernize and improve operational efficiency in 2025.

Can RFID systems be integrated with existing library management software?

RFID systems can existing library management systems without any disruptions for libraries in India.

The leading RFID solutions providers such as 2CQR, Daphne Systems, and LIBSYS have already developed their systems to be compatible with leading library management software.

All RFID providers are using either industry standard SIP2 (Standard Interchange Protocol) or NCIP (NISO Circulation Interchange Protocol) that allow the libraries to continue with their existing library software while adding additional RFID capabilities.

These integrations with library management systems allow libraries to easily implement other functions with the RFID systems such as patron self-checkout, automated return of items, live inventory tracking, etc. without changing the libraries existing operations. As an example, 2CQR’s RFID Library Systems’ library systems share compatibility with KOHA and will enhance and simplify their existing circulation and inventory systems.

Providers also offer custom solutions to libraries to meet their needs, while ensuring impact the library operations is minimized.

For libraries implementing an RFID solution, the introduction of training and technical support from companies like Aeologic, for example, will help keep staff informed on the important updates of the new integrated systems, while also taking into consideration the libraries previously existing systems. This means a smooth transition for librarians, as well as the patrons who are using the newly introduced systems.

What challenges do Indian libraries face when adopting RFID technology?

Indian libraries implementing RFID technology may face some kinks in the process of seamless implementations.

• High Initial Cost: The burden of the costs of RFID systems with everything from tags, readers, and infrastructure can cause a strain on budgets, especially with smaller libraries.
• IT Infrastructure Requirements: RFID systems require strong hardware and network systems for functionality, however most libraries do not have an IT structure that easily supports deployment.
• Staff Training Needs: The use of RFID realistically requires staff to be trained on new systems. Training on new systems is often time-consuming and requires funding and some resource allocations on the part of the library.
• Tag Durability and Maintenance: RFID tags need to be durable enough to withstand the rigors of a library environment. Furthermore, some maintenance must take place over time to keep things operational (i.e. replacing broken tags).
• Integration with Existing Library System: Making sure an RFID system works with older versions of software (library management software system) takes strong technical skills. If it is not done correctly it may impact how the legacy and RFID systems work.

Services offered by RFID providers such as Aeologic have effectively trained, scaled and integrated libraries to navigate some of these challenges with ease, and libraries continue to reap efficiency benefits through RFID adoption.

Can small or home libraries in India adopt RFID solutions?

Yes, smaller libraries and home libraries in India can implement RFID solutions, as they are scalable and economical when designed for specific circumstances.

RFID is simply tracking books with radio waves, making any library operation such as check-in/check-out, inventory control, and loss prevention efficient, even in a smaller implementation, i.e., home libraries.

The leading RFID Solutions Providers offer systems that are modular in nature which makes it possible for smaller budget sizes.

Some key benefits include:

• Self-Service Kiosk: Patrons borrow and return books on their own reducing the work.
• Inventory Efficiency: Smaller libraries can quickly take inventory with handheld RFID readers.
• Cost Scalable: Home libraries use a basic system with fewer tags and small readers.
• Integration: Systems integrate with software like KOHA so they know the records being managed.

How are Indian libraries using RFID to improve user experience?

Libraries in India are using RFID technology to greatly improve user experience through the simplification of organization and modernization.

RFID systems allow for:

1. Self-service checkout: Users can borrow or return materials using self-service kiosks. Staff availability is utilized more effectively, and users have a significantly reduced wait time to borrow or return books.
2. Automatic book returns: RFID drop-boxes enable users to return their materials 24/7. Inventory management is instantaneous.
3. Faster book finding: Smart shelves and handheld RFID readers allow users to locate materials more quickly. Companies such as Aeologic can provide real-time inventory checkouts.
4. Better security and accountability: RFID gates (such as CELECT’s systems) identify transgressors trying to walk out of a bookstore/library with stolen materials. This means that libraries or bookstores will provide access to their resources in a reliable manner.
5. Compatibility: RFID systems (including KOHA) are compatible with enabling access through catalogue purchases (supported by ID Tech).

These new systems create a more manageable process, reduce inventory errors, and create a user-friendly system. Users should enjoy visiting a library that is organized, updated, and management-friendly for all library users across India.