Digital compliance and certification for tobacco-free institutions, from self-assessment to verified recognition.
Aeologic built ToFEI as a mobile-first assessment and web-based governance platform that enables educational institutions to self-assess with photographic evidence while District, State, and National officials verify compliance and monitor progress through one connected system.
In short
ToFEI replaces fragmented paper checklists and offline reporting with a connected digital compliance workflow. Educational institutions use a Flutter mobile app to register, complete evidence-based assessments, and access certificates, while District, State, and National officials use a CodeIgniter 3 web dashboard to verify submissions, manage approvals, and monitor programme-wide compliance.
- Client National Health Ministry / Tobacco Control Programme
- Problem Paper-based assessments with limited verification and no real-time national visibility
- Solution Mobile self-assessment + evidence capture + role-based verification dashboard
- Scale District, State, and National programme-wide compliance visibility
Paper checklists couldn't support transparent, nationwide tobacco-free compliance.
Tobacco-free compliance across schools and colleges was assessed through a mix of paper checklists, occasional physical visits, and self-declarations. These approaches provided no consistent central record and made it difficult to verify signage, tobacco-free premises, and safe-zone maintenance. Programme officials also lacked a real-time view of which institutions had attempted an assessment and what their current compliance status was. As the programme expanded nationwide, the Ministry needed a process that could collect photographic evidence, support independent district-level verification, and remain simple enough for institutions with varying levels of technical experience and connectivity.
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Paper checklists and offline visits created inconsistent compliance records
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Self-declarations lacked consistent photographic evidence and independent verification
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Officials had no real-time programme-wide view of assessment participation and compliance
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Different institution types and connectivity conditions complicated one-size-fits-all digital adoption
What the platform had to achieve.
Replace paper-based compliance tracking with a structured, evidence-based digital assessment.
Give every educational institution a simple mobile workflow for registration, self-assessment, and certification.
Provide District, State, and National officials with real-time, role-appropriate compliance visibility.
Make certification dependent on independent officer verification rather than relying only on self-reported scores.
A mobile-first compliance journey connected to a role-based government monitoring layer.
Institution onboarding
Schools and colleges enter the programme through a guided registration experience that supports their respective identity and authentication requirements.
Evidence-based self-evaluation
Institutions work through the structured assessment criteria, recording responses and attaching photographic evidence directly from the mobile application.
Programme-wide visibility
Verified information becomes available through jurisdiction-based dashboards, reports, analytics, and map views for programme monitoring at District, State, and National levels.
Guided mobile assessment
The institution-facing application turns the compliance process into a guided mobile journey with question-level evidence capture and clear assessment progress.
Evidence-driven scoring
Assessment results are calculated against the defined criteria and supported by photographs, creating a more auditable basis for compliance decisions.
Role-based governance dashboard
District, State, and National users see the information relevant to their jurisdiction while working from a shared programme data foundation.
Verification-linked certification
The workflow separates institution self-assessment from official verification, allowing certificates and compliance recognition to follow defined programme rules.
Four implementation challenges, four practical fixes.
Balancing government-grade security with simple access
Strong authentication was required, but the primary users included school staff with limited technical training.
Role-based CAPTCHA-protected authentication
We kept the login experience straightforward through UDISE or email credentials while applying role-based access and CAPTCHA protection behind the scenes.
Completing evidence-heavy assessments with inconsistent connectivity
Some institutions could not reliably complete an assessment and upload all evidence in a single session.
Resumable draft-based assessment
Responses and images are automatically retained as drafts, allowing users to stop and continue later without losing previously completed work.
Making official verification more than a rubber stamp
A high self-assessment score alone could not guarantee that the claimed compliance conditions were genuine.
Full evidence review before approval
District Nodal Officers receive the complete question-level submission and uploaded images before approving or rejecting an institution.
Supporting schools and colleges through one workflow
Institution types differed in their identity information and preferred authentication method.
Branching registration within one platform
The onboarding flow adapts the identity and login path for schools and colleges while retaining one shared assessment and compliance framework.
"The platform had to make evidence collection and verification rigorous without making the experience difficult for school staff. We separated the complexity of governance from the simplicity of the institution-facing workflow."
From fragmented reporting to transparent, evidence-backed compliance.
A single real-time view of institutional compliance shared across institutions, officials, and the Ministry.
Photographic evidence and independent officer verification provide stronger accountability than self-declarations alone.
Mobile-first, resumable assessments allow institutions with limited connectivity to complete the process without data loss.
State and National teams gain analytics and map visualization to identify under-performing areas and focus programme action.
One connected system for national-scale tobacco-free accountability.
ToFEI transforms a compliance process previously dependent on paper checklists, occasional visits, and inconsistent reporting into a transparent digital workflow. By combining a simple mobile experience for institutions with a structured dashboard for government officials, the platform makes assessment evidence easier to capture, verification easier to audit, and programme performance easier to monitor. Certificates are supported by defined assessment rules and independent review, giving institutions, officers, and policymakers a shared foundation for tobacco-free compliance management.
Common questions about this deployment.
Find quick answers about ToFEI's mobile assessment, evidence capture, verification, certification, and government monitoring workflow.
What is the ToFEI platform used for?
ToFEI digitizes the assessment and certification process for tobacco-free educational institutions. Institutions can register and complete a structured self-assessment with photographic evidence through the mobile app, while District, State, and National officials use the web dashboard to review compliance, verify submissions, manage approvals, and access reports.
How does the platform verify tobacco-free compliance?
The assessment combines responses against nine criteria with photographic evidence. A qualifying score can generate a certificate, while an independent District Nodal Officer reviews the submitted evidence before awarding the compliance badge, creating a verification layer beyond self-reporting.
Can institutions complete the assessment in multiple sessions?
Yes. The mobile application automatically saves assessment responses and uploaded images as drafts. This allows institutions with inconsistent connectivity or limited time to pause an assessment and resume it later without losing previously entered information.
How do schools and colleges log in to the platform?
The platform supports different identity and authentication requirements within the same workflow. Schools use UDISE-based login, while colleges use email-based login, allowing both institution types to access a common assessment experience without duplicating the assessment engine.
What visibility do District, State, and National officials get?
Officials receive role-appropriate dashboards based on their jurisdiction. The platform provides real-time compliance visibility, verification and approval workflows, exportable reporting, analytics, and map-based views that help State and National teams identify areas requiring greater attention.
Need to digitize a large-scale government compliance programme?
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